Does City of Madison use cooperative purchasing or piggyback contracts?

The City of Madison uses available state, university, federal, and national cooperative contracts and may piggyback on existing agreements at its discretion; vendors should confirm cooperative-use eligibility in each solicitation or by contacting Purchasing Services.

What procurement requirements does City of Madison publish for vendors?

City of Madison requires most contracts, permits, licenses, and leases to carry insurance and publishes Standard Terms & Conditions; public-works bidders must pre-qualify. Vendors must review each solicitation for exact insurance, bonding, licensing, and solicitation-specific compliance requirements.

How does City of Madison approve procurement contracts and awards?

Purchasing Services in the City of Madison Finance Department manages solicitations; the City uses Requests for Proposals and evaluation panels to review proposals and make award recommendations. Specific approval steps or signature thresholds are described in individual solicitations or Purchasing guidance.

Where can vendors find procurement policies and standard terms for City of Madison?

City of Madison Purchasing Services publishes procurement policies and the City's Standard Terms & Conditions on the Finance Purchasing and Vendor Resources pages; the STC PDF is linked there for vendor review before bidding.

What supplier diversity or local vendor preference programs does City of Madison use?

The City of Madison Civil Rights Contract Compliance office administers Targeted Business Enterprise programs, including Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Disadvantaged Business Enterprises (DBE); certification and program details are on the City's Contract Compliance Targeted Business Enterprise Programs page.

City of Madison

Track open bid opportunities, contracts, public meetings, and key contacts for City of Madison.

Buyer type:: City
Location:: Madison, WI
Country:: US

City of Madison RFPs

Active opportunities open for bidding

HIGHWAY WORK PROPOSAL Wisconsin Department of Transportation Proposal Number: 011 DT1502 01/2020 s.66.0901(7) Wis. Stats
Posted
-
Closes
Nov 10, 2026
Solicitation for highway construction services, including removals, grading, pavement, utility installation (culvert pipe, storm sewer, water), curb and gutter, concrete sidewalk, erosion control, permanent signing, traffic control, pavement marking, lighting, traffic signals, and restoration for the C Madison, Mineral Point Road project.
2027-2028 Ecological Restoration and Maintenance RFP
Posted
Sep 29, 2026
Closes
Nov 2, 2026
The City of Madison is seeking contractors to perform ecological restoration and maintenance for 2027–2028. The work includes plant removal and invasive-species management, with pesticide use subject to the City's policy and herbicide applications documented through reports and maps. The solicitation package includes plant-removal requirements, invasive-species information, maps, the pesticide-use policy, a contractor herbicide report, and a price-proposal form.
Blight Study Services RFP
Posted
Oct 6, 2026
Closes
Nov 3, 2026
The City of Madison seeks proposals from qualified consulting firms to conduct a comprehensive study of blighted properties, identify them, and analyze causes and socioeconomic and environmental impacts. The consultant will conduct field inspections and data collection, recommend remediation strategies for the city’s redevelopment plans, engage stakeholders as needed, and provide final materials in digital and hard-copy formats. This open professional-services solicitation is due November 3, 2026, at 2:00 p.m. Central Time.

View all RFPs

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
209777
Employee FTE
Full-time equivalent employees.
3,745
Population
Population size to gauge opportunity scale.
286,233
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
48 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
Unlock to view
Unlock
Operating Budget
Unlock to view
Unlock

Unlock full profile

Includes fiscal year calendars, procurement complexity scores, and strategic insights.

RFP Intelligence

Find best-fit RFPs — Then Nail the Response

Get alerted before the bid drops, know which RFPs to pursue, and generate compliant drafts with AI.

Book a demo

AI-ranked best-fit opportunities before bid boards

Auto-drafted, compliance-ready outlines & boilerplate

Competitor & pricing intel from past awards

How to Sell to City of Madison

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
48 / 100
EasyLower is betterHellish
Quick Decision Flow
Unlock details
- Sole Source: If sale is less than $50,000, use sole source.
- Coops: Frequently procures through Sourcewell and BuyBoard; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
Unlock details
- Entity: City of Madison, WI
- When to use: Position your product as proprietary technology, specialized consulting, or unique equipment essential for continuity of service to align with city justification patterns.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
Unlock details
- City of Madison actively uses cooperative purchasing, and you can gain access to the recommended path through the Starbridge reseller & contract-vehicle platform by reaching out to your Starbridge contact.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

Unlock full profile

Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.

Early Buyer Signals

Board meetings and strategic plans from City of Madison

Personnel Board Meeting Minutes
Date: Oct 7, 2026Type: Meeting mention
The Personnel Board addressed several personnel classifications. Key actions included approving the recommendation to the Finance Committee regarding the reclassification and relocation of the Parking Division Director position, and the reclassification of the Secretary to the Mayor position to an Executive Assistant role. The Board also received a report on an ongoing compensation study and a summary of position studies completed through authorized administrative actions.
Plan Commission Meeting Minutes
Date: Oct 5, 2026Type: Meeting mention
The Plan Commission meeting involved discussions on several key planning and zoning matters. The commission authorized the Planning Division to lead the preparation of the Near West and North Area Plans, including the adoption of Public Participation Plans. Development-related actions included approval for a conditional use for a coffee shop drive-through on Cottage Grove Road, a major alteration for a multi-family dwelling on Elderberry Road/Bear Claw Way, and zoning amendments for a property on Williamson Street to allow for a planned development. Additionally, the commission approved demolition permits for commercial buildings on Olin Avenue and Vilas Avenue. The Secretary provided an update on recent Common Council actions and upcoming matters for future meetings.

Key Contacts

Public-sector contacts connected to City of Madison.

Lisa LaschingerActing Parks Superintendent

*******@************

+1 (***) ***-****

Jesus Sanchez-CruzAffirmative Action Specialist

Get relevant City of Madison bid alerts

Track City of Madison bids, renewals, public meetings, and contact changes matched to what you sell.

Product-relevant RFPs and bids
Contract renewal signals
Budget and meeting signals
Key contact updates

Track this buyer

Frequently asked questions

Who manages procurement and purchasing for City of Madison?

Purchasing Services within the City of Madison Finance Department manages procurement and purchasing for the City of Madison. The Finance Purchasing page lists office responsibilities, contacts, and vendor resources to support solicitations, contracts, and procurement inquiries.

Where does City of Madison post bids and RFPs?

The City of Madison posts bids and RFPs on its Finance Purchasing 'Bid Opportunities & Competition' page, the City Public Works bidding page, and through vendor portals such as BidExpress. Vendors should monitor those pages and register on portal sites to receive solicitation notices.

How do vendors complete vendor registration with City of Madison?

Vendors register with the City of Madison via the Finance Purchasing Vendor Resources and 'Register Your Business' / Vendor Access pages; instructions include contacting vendorsupport@cityofmadison.com and providing a Federal ID to set up accounts and local business listings.

City of Madison

City of Madison RFPs

HIGHWAY WORK PROPOSAL Wisconsin Department of Transportation Proposal Number: 011 DT1502 01/2020 s.66.0901(7) Wis. Stats

2027-2028 Ecological Restoration and Maintenance RFP

Blight Study Services RFP

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Madison

Early Buyer Signals

Personnel Board Meeting Minutes

Plan Commission Meeting Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of Madison RFPs

HIGHWAY WORK PROPOSAL Wisconsin Department of Transportation Proposal Number: 011 DT1502 01/2020 s.66.0901(7) Wis. Stats

2027-2028 Ecological Restoration and Maintenance RFP

Blight Study Services RFP

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Madison

Early Buyer Signals

Personnel Board Meeting Minutes

Plan Commission Meeting Minutes

Key Contacts

Frequently asked questions

Board Of Health For Madison And Dane County Meeting Minutes

Know what buyers discuss before RFPs drop

City of Amery

City of Madison

City of Madison RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Madison

Early Buyer Signals

Personnel Board Meeting Minutes

Plan Commission Meeting Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of Madison RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Madison

Early Buyer Signals

Personnel Board Meeting Minutes

Plan Commission Meeting Minutes

Key Contacts

Frequently asked questions

Board Of Health For Madison And Dane County Meeting Minutes

Know what buyers discuss before RFPs drop

Similar government buyers you might want to track