Building Automation Systems RFPs, Pre-RFP Signals and Bid Opportunities
See emerging pre-RFP opportunities from public-sector buyers this week based on contract renewal timing, meetings and job changes, and paired with verified contact info.
- University of Arizona asked the Board of Regents to approve its FY 2027 Annual Capital Plan, adding five projects totaling $160.95 million with $150 million debt-financed.
- A $55 million deferred maintenance program includes building automation upgrades, with construction starting October 2026 and completion by June 2028.
- A $52.32 million Research Facility Modernization project will upgrade mechanical, electrical, and plumbing infrastructure while enhancing building automation systems.
- A $15 million Campus Safety & Sustainability Initiative funds HVAC and building automation upgrades plus lighting retrofits to cut utility consumption.
Meeting MentionPre-RFPDetected: Oct 1
Key Contacts · Verified by Starbridge
Nicholas Opich
Associate Vice President of Marketing and Communications
- The Public Works Committee approved a $26,175 contract with Lee Mechanical for the 2026 library HVAC control project, plus a $28,200 contingency.
- The project is the first in a series to update HVAC controls across village facilities, targeting the library, DPW, and police department.
- The driving force is aging Johnson Controls equipment, roughly 24-25 years old, which has no security updates and lacks communication to staff.
- The village is moving to an open-format Facility Explorer platform to enable remote monitoring and central visibility of all facilities.
- The Land Use and Building Management Committee unanimously approved Tucker Mechanical as sole-source vendor for building management system maintenance, support, and future upgrades across city buildings, effective through July 1, 2029.
- The committee also authorized a purchase order not to exceed $149,989 for a BMS controls upgrade at Norwalk Police Headquarters, funded from this fiscal year's capital funds.
- Facilities staff explained the current BMS is over 20 years old and antiquated, prompting a move to BACnet open protocol for easier expansion and better energy management.
- The committee discussed but did not commit to a future…
- Norfolk County proposes $1,000,000 to install a building management system at Brookline District Court, to be bid after architectural study completion by the end of October.
- The county previously installed a BMS at Dedham District Court using ARPA funds and plans to standardize on like-or-similar software to synchronize and oversee its entire asset array.
- A $50,000 computerized maintenance management system is proposed as a desktop utility under the facilities director to track requisitions, warranties, capital projects, and deferred maintenance.
- Additional facility capital items include a $146,000 steam boiler replacement and…
- Danville School District 118's Board approved $106,286 to upgrade heating and ventilation control software and replace ten outdated controls at two schools.
- The Director of Buildings and Grounds projected annual savings of $80,000 to $100,000 from the upgrade, paying back the investment in 13 months.
- Board members noted the high school's controls were installed over 20 years ago, with a prior replacement estimate of $150,000, underscoring deferred maintenance.
- The upgrade will enable remote access to the controls, contingent on server connectivity, with a high school backup generator ensuring reliability during outages.
- The Town of Dedham's 2026-2036 Facilities Master Plan documents widespread aging HVAC controls, including pneumatic and stand-alone systems, across numerous municipal buildings and schools.
- The plan recommends replacing pneumatic and stand-alone controls with full DDC/BMS systems at Oakdale, Greenlodge, Riverdale, the Mother Brook Arts Center, and Dedham High School to improve energy efficiency, comfort, and alarm notification.
- GGD Consulting Engineers' assessments identify the need for centralized BMS, remote monitoring, and scheduling at the East Dedham Fire Station, Endicott Estate, Main Library, and Parks and Recreation Offices,…
- University of Arizona asked the Board of Regents to approve its FY 2027 Annual Capital Plan, adding five projects totaling $160.95 million with $150 million debt-financed.
- A $55 million deferred maintenance program includes building automation upgrades, with construction starting October 2026 and completion by June 2028.
- A $52.32 million Research Facility Modernization project will upgrade mechanical, electrical, and plumbing infrastructure while enhancing building automation systems.
- A $15 million Campus Safety & Sustainability Initiative funds HVAC and building automation upgrades plus lighting retrofits to cut utility consumption.
- With no vendor pre-selected, projects will follow competitively bid state contracts, leaving the procurement path open for evaluation.
How to use pre-RFP signals
1. Shape the requirement
When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.
2. Time your outreach
Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.
3. Arm your SDRs
Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.
FAQs
What is a pre-RFP signal for building automation systems?
A pre-RFP signal is a public-record indicator that a buyer is moving toward a building automation systems purchase before they've issued an RFP. Starbridge tracks six categories: meeting mentions, budget allocations, contract expirations, grant awards, leadership changes, and strategic plans.
How early does Starbridge detect building automation systems demand?
Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.
What sources does Starbridge monitor?
Get your 10 highest-intent accounts
Share your ICP and we will surface 10 ready-to-buy accounts using buying signals, competitor contracts, and procurement activity for free.
- The Public Works Committee approved a $26,175 contract with Lee Mechanical for the 2026 library HVAC control project, plus a $28,200 contingency.
- The project is the first in a series to update HVAC controls across village facilities, targeting the library, DPW, and police department.
- The driving force is aging Johnson Controls equipment, roughly 24-25 years old, which has no security updates and lacks communication to staff.
- The village is moving to an open-format Facility Explorer platform to enable remote monitoring and central visibility of all facilities.
- The committee forwarded a positive recommendation to the village board, but the final contract approval is still pending.
- The project stems from a costly failure—a ruptured heating coil—due to the equipment's lack of communication.
- The Land Use and Building Management Committee unanimously approved Tucker Mechanical as sole-source vendor for building management system maintenance, support, and future upgrades across city buildings, effective through July 1, 2029.
- The committee also authorized a purchase order not to exceed $149,989 for a BMS controls upgrade at Norwalk Police Headquarters, funded from this fiscal year's capital funds.
- Facilities staff explained the current BMS is over 20 years old and antiquated, prompting a move to BACnet open protocol for easier expansion and better energy management.
- The committee discussed but did not commit to a future presentation on BMS technology, with a suggestion to include alternative vendor options.
- The approval covers a $66.65 million Norwalk High School furniture, fixtures, and equipment project, but the BMS portion is a separate, smaller initiative.
- Norfolk County proposes $1,000,000 to install a building management system at Brookline District Court, to be bid after architectural study completion by the end of October.
- The county previously installed a BMS at Dedham District Court using ARPA funds and plans to standardize on like-or-similar software to synchronize and oversee its entire asset array.
- A $50,000 computerized maintenance management system is proposed as a desktop utility under the facilities director to track requisitions, warranties, capital projects, and deferred maintenance.
- Additional facility capital items include a $146,000 steam boiler replacement and $380,000 for gutters and downspouts at Brookline District Court, based on a 2023 quote to be rebid.
- The county is also fronting $310,268 for an IBM server upgrade for the registry of deeds, facing a January 31, 2026 IBM deadline, with completion of projects expected by fiscal year end pending vendor selection.
Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.
Do I have to talk to sales to get the building automation systems report?
No. Enter your work email and the report is sent within minutes. A demo is optional.
What's in the free building automation systems report?
Ranked buyers with active building automation systems demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.
How accurate are Starbridge's buyer contacts?
Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.
